Terms of Service

1. Agreement to Terms

Dungeon Ledger (the "Service") is operated by Threadnotes ("we", "us", "our"). These Terms are an agreement between you and Threadnotes. By using the Service, you agree to be bound by these Terms. If you don’t agree to be bound by these Terms, do not use the Service.

2. Your Content

You are responsible for any content you provide to the Service, including campaign notes, images, and other data ("Content"). This includes compliance with applicable laws and ensuring you have the rights to the Content you upload. You should only provide Content that you are comfortable sharing with others in your campaign.

You must not upload, store, or share Content that infringes the intellectual property rights of others, including copyrighted books, artwork, maps, adventures, stat blocks, or other protected material, unless you have permission to do so or the material is licensed for that use. Owning a copy of a commercial product does not by itself give you the right to reproduce its contents in the Service or share them with other people through it.

We do not claim ownership of your Content. You grant us a worldwide, non-exclusive, royalty-free licence to host, store, back up, reproduce, process, modify (for technical purposes such as formatting, indexing, or generating previews), display and distribute your Content, solely for the purpose of operating, maintaining, improving and providing the Service. This licence exists so that we can run the Service — it does not permit us to exploit your Content for unrelated purposes. It ends when you delete the Content or your account, except for copies held in backups for the period described in our Privacy Policy and any copies we are required by law to retain.

3. Use of the Service

You may use the Service only if you can form a binding contract with us, and only in compliance with these Terms and all applicable laws. When you create your account, you must provide us with information that is accurate and complete.

4. Prohibited Activities

You agree not to engage in any of the following prohibited activities:

• Uploading or sharing illegal, harmful, or infringing content.
• Using any automated system, including "robots," "spiders," or "offline readers," to access the Service in a manner that sends more request messages to the servers than a human can reasonably produce in the same period.
• Attempting to interfere with or compromise the system integrity or security.
• Taking any action that imposes an unreasonable load on our infrastructure.
• Using the Service for any commercial solicitation purposes without our prior written consent.
• Publishing Content that harasses, defames or targets an identifiable person, that sexualises minors, or that exists to advertise or distribute unrelated material.

5. Content Removal

We reserve the right, but are not obliged, to review Content, and to remove, restrict access to, or disable any Content that we reasonably believe breaches these Terms, infringes intellectual property rights, or may expose us or others to legal liability. Where it is practical and lawful to do so we will tell you when we take such action, but we may act without prior notice where the circumstances require it. Removing Content does not oblige us to remove it from backups before they expire in the ordinary course.

6. Publishing Campaigns Publicly

The Service lets you publish a campaign as a public wiki at a public web address. Publishing is off by default and only ever happens when you turn it on. When published, the Service makes available only those notes that are shared with your whole campaign, excluding notes marked private, DM-only, typed as secrets, shared with named individuals only, or that you have excluded from publication. Everything else in your campaign remains private.

You are responsible for what you publish. Publishing makes Content available to anyone on the internet, including search engines, and copies may be cached, archived or indexed by third parties beyond our control. Unpublishing removes the page from the Service but cannot recall copies already made elsewhere. Do not publish Content that you do not have the right to publish, that identifies other people without their agreement, or that you would not be willing to have permanently associated with you.

Content you publish must comply with Section 4 and with these Terms generally. In particular you must not publish Content that is unlawful, that infringes another person's intellectual property, that harasses or targets an identifiable person, that sexualises minors, or that uses the Service to advertise, solicit or distribute unrelated material.

We operate automated screening on publication. That screening is a basic safeguard, not a review or an approval: passing it does not mean Content complies with these Terms, and we may refuse to publish, unpublish, or restrict access to a published campaign at any time under Section 5, with or without prior notice. Removing a published page does not delete your campaign or your notes — the campaign remains available to you and your players in the Service.

If you believe published Content breaches these Terms, infringes your rights, or is otherwise unlawful, please report it to support@threadnotes.co.uk with the web address and a description of the problem, and we will review it.

7. Your Responsibility and Indemnity

You are solely responsible for the Content that you upload, submit, publish or otherwise make available through the Service. This includes ensuring you hold the rights required to share it, that it does not infringe the rights of any third party, and that sharing it complies with applicable law.

If your Content, or your use of the Service, causes us to incur any loss, damage, liability, claim, demand, fine, penalty, or reasonable legal or professional costs arising from your breach of these Terms, your infringement of any third-party rights, or your violation of applicable law, you agree to indemnify and reimburse us for those amounts, to the extent permitted by applicable law.

We will notify you of any claim to which this Section may apply, will not settle it without giving you a reasonable opportunity to comment, and will take reasonable steps to mitigate the loss. We will only seek amounts that we have actually incurred and that are reasonably attributable to your breach.

If you are a consumer, this Section applies only to the extent permitted by consumer protection law, and nothing in it affects your statutory rights, including any rights under the Consumer Rights Act 2015 that cannot lawfully be excluded or restricted. Nothing in this Section requires you to indemnify us for loss caused by our own breach of these Terms, our negligence, or our failure to comply with the law.

8. Voice Dictation and Microphone Access

The Service offers an optional voice dictation feature that lets you create notes by speaking. This feature uses your device's microphone and your web browser's built-in speech recognition.

• Permission: We request access to your microphone only when you actively start dictation. You can decline this request, and you can revoke microphone access at any time through your browser or device settings. Dictation will not function without this permission.
• How speech is processed: Speech-to-text conversion is performed by your browser's speech recognition service. For most browsers (such as Google Chrome), this means the audio captured by your microphone is transmitted to and processed by the browser vendor's servers (e.g. Google) under their terms and privacy policies, which are outside our control. We encourage you to review your browser vendor's policies.
• Audio is not stored by us: Dungeon Ledger does not record, retain, or store the raw audio from your microphone. Only the resulting transcribed text becomes part of your note Content, which is then treated as Content under Section 2.
• Optional AI clean-up: If you enable the AI clean-up option, your transcribed text (not audio) is sent to our AI provider to add punctuation, capitalization, and formatting, and this consumes AI credits as described for other AI features. AI features are subject to Section 9.
• Your responsibility: You are responsible for what you dictate and for ensuring you have the right to capture and transcribe any speech, including not dictating in environments or in a manner that would violate the privacy or rights of others.

9. AI Features

The Service includes optional AI-powered features (such as note elaboration, summarization, "The Living Book" Chatbot, and dictation clean-up). AI-generated output may be inaccurate, incomplete, or unsuitable, and you are responsible for reviewing it before relying on it. Use of AI features may consume credits and is provided "as is" without warranty as to the results.

To provide these features, the text you submit is transmitted to our third-party AI service provider for processing and returned to you. This happens only when you actively invoke an AI feature. We do not use your Content to train our own AI models. Our provider's handling of that text is governed by its own terms and privacy policy; our Privacy Policy describes this further.

10. Termination

We may terminate or suspend your account immediately, without prior notice or liability, for any reason, including without limitation if you breach the Terms. Upon termination, your right to use the Service will immediately cease.

Upon termination we may delete your account and your Content in accordance with our Privacy Policy and our retention practices. You may also close your account at any time. In either case you should copy anything you wish to keep before your account is closed, as we cannot guarantee that deleted Content can be recovered.

11. Disclaimer of Warranties

The Service is provided on an "as is" and "as available" basis. To the fullest extent permitted by law, we make no warranties or representations of any kind, whether express or implied, as to the availability, reliability, accuracy, completeness, security, or fitness of the Service for any particular purpose, and we do not warrant that the Service will be uninterrupted, timely, or free of errors or defects. If you are a consumer, nothing in this Section affects your statutory rights, including any rights under the Consumer Rights Act 2015 that cannot lawfully be excluded or restricted.

12. Limitation of Liability

To the fullest extent permitted by law, in no event shall Threadnotes, nor anyone involved in operating the Service on our behalf, be liable for any indirect, incidental, special, consequential or punitive damages, including loss of profits, data, or goodwill, resulting from your access to or use of, or inability to access or use, the Service. This includes any loss of campaign data. Nothing in these Terms limits or excludes any liability that cannot lawfully be limited or excluded, including liability for death or personal injury caused by negligence, or for fraud.

13. Third-Party Content and Licences

The Service's compendium includes reference material — monster stat blocks, spell descriptions, and race and class entries — taken from the Dungeons & Dragons 5th Edition System Reference Document 5.1, which is made available by Wizards of the Coast LLC under the Creative Commons Attribution 4.0 International licence. That material remains the copyright of its rights holder and is reproduced under that licence; it is not our Content and these Terms do not grant you rights in it beyond those the licence itself gives you. Nothing in these Terms restricts any right that licence grants you in that material.

Content you create in the Service is governed by Section 2, not by this Section.

14. Trademarks

References on the Service to third-party games, publishers, or trademarks — including Dungeons & Dragons® and D&D® (Wizards of the Coast LLC), Pathfinder® (Paizo Inc.), and Call of Cthulhu® (Chaosium Inc.) — are for identification and compatibility purposes only. All such trademarks remain the property of their respective owners, and nothing in these Terms grants you or us any licence to use them. Threadnotes and Dungeon Ledger are independent services and are not affiliated with, endorsed by, or sponsored by any of those trademark owners.

15. Copyright and Intellectual Property Complaints

If you believe Content hosted on the Service infringes your copyright or other intellectual property rights, please contact us at support@threadnotes.co.uk with enough information for us to investigate. Please identify the work concerned, tell us where the Content appears on the Service, explain your interest in the rights concerned, and give us contact details we can reply to. We may remove or disable access to the Content while we review the complaint, and we may pass the substance of your complaint to the person who posted it.

16. Changes to These Terms

We may update these Terms from time to time. If we make material changes, we will post the updated Terms on this page and update the "Last updated" date shown above, and where appropriate we will notify you through the Service. Your continued use of the Service after the updated Terms take effect constitutes acceptance of them. If you do not accept the updated Terms, you should stop using the Service and may close your account.

17. Governing Law

These Terms, and any dispute or claim arising out of or in connection with them, are governed by the laws of England and Wales, and you and we agree that the courts of England and Wales have exclusive jurisdiction. If you are a consumer resident outside England and Wales, nothing in this Section deprives you of the protection of the mandatory laws of your country of residence, or of any right you have to bring proceedings in the courts of that country.

18. Contact Us

If you have any questions about these Terms, please contact us at: support@threadnotes.co.uk