1. Agreement to Terms

Dungeon Ledger (the "Service") is operated by Threadnotes ("we", "us", "our"). These Terms are an agreement between you and Threadnotes. By using the Service, you agree to be bound by these Terms. If you don’t agree to be bound by these Terms, do not use the Service.

2. Your Content

You are responsible for any content you provide to the service, including campaign notes, images, and other data ("Content"). This includes compliance with applicable laws and ensuring you have the rights to the Content you upload. You should only provide Content that you are comfortable sharing with others in your campaign.

We do not claim ownership of your Content, but you grant us a license to use, store, display, and distribute your Content as necessary to provide and improve the Service.

3. Use of the Service

You may use the Service only if you can form a binding contract with us, and only in compliance with these Terms and all applicable laws. When you create your account, you must provide us with information that is accurate and complete.

4. Prohibited Activities

You agree not to engage in any of the following prohibited activities:

• Uploading or sharing illegal, harmful, or infringing content.
• Using any automated system, including "robots," "spiders," or "offline readers," to access the Service in a manner that sends more request messages to the servers than a human can reasonably produce in the same period.
• Attempting to interfere with or compromise the system integrity or security.
• Taking any action that imposes an unreasonable load on our infrastructure.
• Using the Service for any commercial solicitation purposes without our prior written consent.

5. Voice Dictation and Microphone Access

The Service offers an optional voice dictation feature that lets you create notes by speaking. This feature uses your device's microphone and your web browser's built-in speech recognition.

• Permission: We request access to your microphone only when you actively start dictation. You can decline this request, and you can revoke microphone access at any time through your browser or device settings. Dictation will not function without this permission.
• How speech is processed: Speech-to-text conversion is performed by your browser's speech recognition service. For most browsers (such as Google Chrome), this means the audio captured by your microphone is transmitted to and processed by the browser vendor's servers (e.g. Google) under their terms and privacy policies, which are outside our control. We encourage you to review your browser vendor's policies.
• Audio is not stored by us: Dungeon Ledger does not record, retain, or store the raw audio from your microphone. Only the resulting transcribed text becomes part of your note Content, which is then treated as Content under Section 2.
• Optional AI clean-up: If you enable the AI clean-up option, your transcribed text (not audio) is sent to our AI provider to add punctuation, capitalization, and formatting, and this consumes AI credits as described for other AI features. AI features are subject to Section 6.
• Your responsibility: You are responsible for what you dictate and for ensuring you have the right to capture and transcribe any speech, including not dictating in environments or in a manner that would violate the privacy or rights of others.

6. AI Features

The Service includes optional AI-powered features (such as note elaboration, summarization, "The Living Book" Chatbot, and dictation clean-up). AI-generated output may be inaccurate, incomplete, or unsuitable, and you are responsible for reviewing it before relying on it. Use of AI features may consume credits and is provided "as is" without warranty as to the results.

7. Termination

We may terminate or suspend your account immediately, without prior notice or liability, for any reason, including without limitation if you breach the Terms. Upon termination, your right to use the Service will immediately cease.

8. Limitation of Liability

To the fullest extent permitted by law, in no event shall Threadnotes, nor anyone involved in operating the Service on our behalf, be liable for any indirect, incidental, special, consequential or punitive damages, including loss of profits, data, or goodwill, resulting from your access to or use of, or inability to access or use, the Service. This includes any loss of campaign data. Nothing in these Terms limits or excludes any liability that cannot lawfully be limited or excluded, including liability for death or personal injury caused by negligence, or for fraud.

9. Contact Us

If you have any questions about these Terms, please contact us at: support@threadnotes.co.uk